In a corporate landscape driven by efficiency, Google Meet presents a transformative feature - speedy meetings, aimed at reshaping how we approach scheduling and conducting meetings. In this guide, we will dive into setting up and optimizing this feature, paired with the assistance of Verbally, to foster a more dynamic and productive meeting environment.
Enabling Speedy Meetings: A Step-by-step Guide
Activating the speedy meetings feature is a straightforward process. Follow these steps to set it up in Google Meet and Calendar:
Visit your Google Calendar.
Tap the Settings gear icon located at the top right corner.
Select "Event settings" under the "General" category.
Check the "Speedy meetings" option.
Hit "Save" to apply the changes.
Please find the step by step guide also in the video below:
Note: This feature is designed for Google Workspace users but works in a similar way in Outlook and Apple Calendar as well.
The Transformative Impact of 25 and 50-Minute Meetings
The speedy meetings feature inherently promotes 25 and 50-minute meetings, a strategy that is fast becoming a productivity gold standard. Let's delve into how this transition benefits your meetings:
30-minute meetings: Naturally transition to 25 minutes, encouraging concise, focused discussions and combating the Parkinson's Law which states that "work expands to fill the time available for its completion."
60-minute meetings: Reduced to 50 minutes, providing a buffer for participants and reducing the chances of burnout and delays in a series of back-to-back meetings.
By aligning your meetings to these unconventional durations, you foster a space where discussions are more engaged and decision-making is sharper, enhancing overall productivity.
Tips for Utilizing Speedy Meetings Effectively
To make the most out of the shorter meeting durations, keep in mind these strategies:
Punctuality: Uphold the start and end times rigidly to cover all the vital topics on your agenda.
Defined Agenda: A clear agenda can be a powerful tool in guiding a focused discussion. Check out these tips on crafting the perfect agenda.
Preparation: Encourage preparation to enhance the quality and efficiency of the discussion.
Breaks: For prolonged meetings, incorporate short breaks to maintain a high level of engagement.
Extending Your Meetings in Google Meet
Should a meeting require additional time, Google Meet facilitates easy extensions. Simply click the "Extend" button located at the bottom of the screen during the meeting to grant more time for the discussion.
Boosting Efficiency Further with Verbally
Pairing the speedy meetings feature with Verbally's virtual meeting assistant can take your meeting efficiency a notch higher. Verbally offers a time-boxed agenda that constantly guides the meeting's flow, ensuring discussions remain concise and within the planned timeframe. Its speaker timer functionality aids in balanced conversation, fostering inclusivity within the shortened meeting windows.
The fusion of Google Meet's speedy meetings and Verbally's facilitative features heralds a new era of efficiency in corporate meetings. Adopt this synergized approach to unlock a work environment where meetings are not just time-saving but highly productive and result-oriented, laying a robust foundation for improved productivity and focused discussions.